Job Description

We are a dynamic and growing boutique practice looking to expand our team with a talented Business Operations Manager. This is a unique role that blends administration and HR functions with a strong emphasis on business operations. We are seeking someone who is hands-on, organized, and tech-savvy with the ability to streamline operations, implement efficient processes, and support the growth of our high-profile business. The right individual is an operations-focused professional with a passion for driving operational goals and a hands-on leadership mentality.

Key Responsibilities:

Business Operations & Process Improvement

• Oversee and optimize daily business operations, ensuring smooth workflows and efficient processes across all staff from doctors, nurses, accounting, and HR.
• Develop, implement, and refine business processes, identifying areas for improvement and driving operational efficiency.
• Work closely with senior leadership to support strategic business initiatives and ensure alignment with operational goals.
• Manage office supplies, vendors, and facilities, ensuring that the work environment is organized and productive.

Payroll & Employee Administration

• Assist with payroll processing, ensuring timely and accurate payments through ADP.
• Ensure all employee records are maintained and up to date in accordance with company policies and regulations.
• Support onboarding and offboarding processes to ensure a seamless experience for employees.

Office & Facilities Management

• Oversee day-to-day office operations, including managing office supplies, equipment, and space usage.
• Coordinate office maintenance and repairs, ensuring the office is well-maintained and conducive to productivity.
• Act as a liaison between employees and external vendors for facilities-related needs.

Compliance & Business Support

• Ensure business operations comply with all relevant legal and regulatory requirements.
• Support business leadership with operational reporting and analysis to improve decision-making processes.
• Assist with audits and compliance documentation, ensuring the company meets all industry standards.

Technology & Systems Integration

• Leverage technology to streamline business operations, including implementing and managing relevant systems for HR and business functions (e.g., ADP, HRIS, etc.).
• Provide technical support for HR and business software, helping to troubleshoot and resolve issues.
• Utilize business analytics tools to track operational performance and identify areas for improvement.
• Manage internal communications and ensure timely information distribution within the team.

Qualifications:

• 5 years of experience in business operations, office management, or a related field.
• Experience with payroll processing, ideally using ADP or similar platforms. (Preferred no required).
• Strong background in implementing and improving business processes to increase operational efficiency.
• Excellent organizational skills and the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR/business software (ADP or similar).
• Strong problem-solving skills and ability to work independently.
• Comfortable working in a fast-paced, dynamic environment.

Key Attributes:

• Proactive, hands-on approach with a focus on results.
• Strong attention to detail and ability to handle confidential information.
• Ability to collaborate across teams and with leadership to drive operational success.
• A self-starter with a strong sense of initiative and ownership.
• Strong communication skills, both written and verbal.

Benefits:

• Competitive salary.
• Comprehensive benefits package (health, dental, vision).
• Paid time off and holidays.
• Collaborative and dynamic work environment.

Salary Range is $85,000-$100,000

We are onsite in Beverly Hills

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