Beacon Hill Legal's client a national law firm is seeking a Temporary-to-Hire Administrative Assistant to join their team in Coral Gables. The ideal candidate will create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and efficiency. This role requires someone who is proactive, highly organized, and thrives in a fast-paced legal office setting.
Key Responsibilities:
* Manage all incoming/outgoing mail and packages; open, sort, and distribute to staff promptly.
* Ensure general office cleanliness and coordinate necessary repairs.
* Maintain kitchen areas throughout the day: stock supplies, clean, run/load dishwasher, and maintain the refrigerator.
* Keep conference rooms clean and organized; manage scheduling and prioritize room bookings.
* Oversee and maintain office equipment (copiers, printers, postage machines, etc.).
* Order and maintain inventory of office and printing supplies.
* Assist with organizing internal events and celebrations.
* Act as the first point of contact for visitors and employees.
* Serve as liaison with building management and communicate updates to staff.
* Coordinate with HR and IT on new hire onboarding and terminations (FOBs, directories, security, etc.).
* Maintain and update vendor lists, supply inventories, and service contracts.
* Provide general administrative support across teams, including data entry and special projects.
* Assist with administrative team expenses and reporting.
* Coordinate FedEx/mailing case tracking with the finance team.
* Monitor and respond to emails in the shared administrative inbox.
Qualifications:
* Excellent verbal and written communication skills
* Strong time management and the ability to meet deadlines
* Proactive problem-solver with independent judgment
* Thorough knowledge of office administration systems and procedures
* Strong organizational and multitasking skills
* Proficient in Microsoft Office Suite and quick to learn new systems
* Accurate and efficient data entry capabilities
For immediate consideration, please submit your resume in Word format. We look forward to working with you!
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
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